If you use Microsoft Outlook on Windows to manage your calendar, contacts, tasks, and/or notes, it is possible to share all of this information between Outlook and the mail system, which in turn allows you to share items with other users. This connection is provided using a program called a MAPI connector.

To begin using a MAPI connection, you must first install an additional program on your computer. Once that is complete, you can add the connection to Microsoft Outlook. If you use a MAPI connection you do not have to create a POP or IMAP connection.

Installing the MAPI client

Before creating a MAPI connection between Outlook and the mail server, you need to install the MAPI client, which acts as the translator between Outlook and the Webmail system.

• Click here to download MAPI Connector.

• You may be asked if you want to Open or Save the file. Select Open (or Run).

• A folder should open with the installation program. Double-click the Setup icon.

• If a Security Warning appears, click on Run

• Select Install

• When the installation is complete, you will be asked if you wish to set up a Mail Profile

To create a profile, click Yes and continue with the directions below.

Creating a MAPI profile

If you just installed the MAPI connector and chose to create a profile, you will be at a Mail Setup screen. Click E-Mail Accounts.

If you did not just install the connector, start Outlook and click on Tools, then E-Mail accounts.

On the E-mail Accounts screen, select Add a new e-mail account and click Next.

Select Additional Server Types and click Next.

If CommuniGate Pro Server is not selected, click on it and then click Next.

A Connector Properties box should appear. In the Server Name field, enter mail.fdu.edu and place a checkmark next to Use a Secure (SSL/TLS) connection. Enter your username and password in the Account Name and Password fields, and place a checkmark in the Remember password box.

Click OK to save the new profile.

When you start Outlook again, your MAPI connection should be active.

Using a MAPI Connection

A MAPI connection appears as another set of folders in Outlook:

You can manipulate messages in a MAPI-based connection as you would any other messages.

You may notice that you do not see some of the folders such as Contacts, Calendar, or Tasks in the MAPI view of your Webmail account. This is because Outlook recognizes these special folders and makes them available in those modules of Outlook. For example, if you go to your calendar, you will see additional available calendars:

Accessing Other Users’ Folders

If someone else had made folders available to you and you have already added an Alias Webmailboxes using the web browser interface, those folders should automatically appear in Outlook

If you have not added an Alias, you can configure Outlook to show you these folders. (Folders you add in this manner may not automatically appear when using a web browser to view your account.)

In Outlook, click on Tools, then E-Mail Accounts:

Select View or change existing e-mail account and click Next.

Select CommuniGate Pro Server and click Change.

On the Connector Properties page, click on the Advanced tab.

Click on the Add button and enter in the email address of the person whose folders you will be viewing.

Click OK twice and Finish to close the configuration screens. You should see a new folder grouping with that person’s folders available to you. (You may have to restart Outlook for the changes to work properly.)

Granting Rights to Other Users

You can grant other Webmail users the ability to view and optionally manipulate messages in your folders. To grant someone else rights to one of your folders, begin by right-clicking on the folder you wish to share and clicking on Properties.

On the Properties page that opens, click on Permissions.

Click on Add and enter the name of the person you are granting rights to.

Note: When adding someone’s account name, use only the portion before the @ symbol if the portion after the @ symbol is the same as your account. Use the full email address if the portion after the @ symbol doesn’t match yours. For example, user smith@fdu.edu would enter jones when granting rights to jones@fdu.edu but would enter the complete tigger@student.fdu.edu because that address does not match smith’s @fdu.edu ending.

Click OK and you should see the new addition in the list.

Now you must decide how much you want that person to be able to do in this folder. Click once on the new name to select it, and then place checkmarks in the appropriate boxes.

It is our recommendation that you grant rights in either of these two levels:

• For a user who needs “read-only” access to your mailbox, grant “Folder Visible” and “Read items” only.
• For someone who needs to manipulate a mailbox, grant them all rights except “Administer Folder”.

More information on the meaning of each individual right can be found in the Access Control Lists document.

Other Functions

Using the MAPI connector, you can also configure your vacation message and message handling rules. To change either of these items, first click on any of the folders shown in your MAPI connection, then click on Tools and CommuniGate Pro Server, then select your desired operation.

Additional information about rules can be found in the Rules document.